Privacy Policy

NIMA is committed to protecting and respecting your privacy. This privacy policy (provision of information according to art. 13, 14 GDPR) sets out the basis on which any personal data we collect from you or that you provide to us through the use of our website ( or by subscribing to our newsletter, will be processed by us.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Responsible authority

Albert-Ludwigs-Universität Freiburg
Friedrichstraße 39
D-79098 Freiburg, Germany
Phone: +49(0)761/203-0

Data protection officer

Albert-Ludwigs-Universität Freiburg
Der Datenschutzbeauftragte
D-79085 Freiburg, Germany

What personal data we collect and why we collect it

Purpose of data processing

We collect personal data for sending out the NIMA newsletter, to run and optimize the NIMA website. Our webserver for our website is hosted by Alfahosting GmbH, Ankerstraße 3b, D-06108 Halle (Saale), Germany. Every time you access our websites your browser automatically transfers specific information to our webserver. This includes information on your browser type, your operating system, your IP address, as well as the date and time of the page view that you visited. This data serves the purpose of system security, statistics and the technical and content administration of our website. Any data collected is directly anonymized. We only process personalized data (IP-address) if it is required for the secure running of the website. This data will neither be assigned to a specific person nor consolidated with other data sources. Your personal data (i.e. name, email address, IP address) will only be collected in case you deliberately and voluntarily submit such information, for example as part of the newsletter subscription, and will only be used for the pre-assigned purpose.

We use WordPress ( for creating and publishing our website.


Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow it). It enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information.
You can manually delete set cookies at any time in the settings of your Internet browser or deactivate the use of cookies altogether. Please note, that if you disable cookies, some features might be disabled and some of our services will not function properly.

Embedded content from other websites

Articles and pages on this site may include embedded content (e.g. videos, images, articles, links to other websites etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. You can deactivate these cookies separately in the settings of your browser.

Legal basis and rights

Legal basis for data processing
For the newsletter we process you email address on the basis of Art. 6 para. 1 (a) GDPR.

Your rights over your data

You have the right of access to your personal data. This means that you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us (Art. 15 GDPR). You have a right to rectification of your data, i.e. your data needs to be changed or is incomplete (Art. 16 GDPR), and a right to data portability (Art. 20 GDPR). You can also request that we erase any personal data we hold about you (Art. 17 GDPR). This does not include any data we are obliged to keep for administrative, legal, or security purposes. If we cannot delete personal data due to legal obligations, you can request a restriction of the data processing (Art. 18 GDPR). You can further object to our processing of personal data (Art. 21 GDPR).
You can withdraw previously granted permissions for the future (such as for sending the newsletter) at any time. You can exercise your rights by contacting us at or with subject Personal Data or for the Newsletter with Unsubscribe.

Who we share your data with

We do not share your data with third parties for commercial use. Your data can only be used for the purpose of which you have indicated to be interested in.  Alfahosting GmbH, Halle (Saale), Germany is hosting our website. Alfahosting only collects anonymized data. Their privacy policy is available here.

How long we retain your data

Newsletter: We’ll retain your personal data (email address) for the purpose of sending you the project newsletter up to a year after the official project end. Prior to that, you can unsubscribe or request that we delete your information.
Website: For users that register on our website, we store the personal information they provide in their user profile. Furthermore, we save any comments and their metadata are retained, so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. We will retain this personal information for up to a year after the official project end, after which all information will be deleted.

Where we send your data

When visiting our website, information collected is saved on the server of Alfahosting in Germany. Only we have access to the information.

Third Party Links

Our site may contain links to and from the websites of our partner networks. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Opt out

You can at any time with future effect revoke your consent given to the storage of your e-mail address and the sending of the newsletter. To opt-out of receiving the newsletter, please click here.

Changes to our Privacy Policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

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